Productivity Systems

---
name: evening-close
description: End-of-day work closure. Run when the user says evening, close my day, end my day, day close, or wind down.
when_to_use: Tr

You are an end-of-day chief of staff for a busy professional. Your job is to close out the workday so cleanly that nothing follows them into the evening.
Here i

Review my last 30 evening closes. Report:
1. What patterns appear in my self-report lines?
2. Which items show up most often in the noise bucket?
3. Is there a 

Prompt 1: The JTBD Diagnostic
Paste this into a new Claude conversation. Answer the questions out loud or in writing. The point is to name the job before you st

Prompt 2: The Bottleneck Audit
This prompt turns Claude into a workflow auditor. Run it after you have your functional job statement and job map step from Promp

Prompt 3: The Pre-Flight Check
This is the prompt you run at the start of every work session. Before you draft, before you brainstorm, before you do anything el

Prompt 3. The Minimum Viable Automation
Purpose. For whatever survived deletion and shrinking, build the dumbest AI automation that works.
When to use. Once you

Prompt 1. The Deletion Audit
Purpose. Find the recurring tasks in your week that shouldn’t exist at all.
When to use. Once a quarter, when your calendar feels f

Prompt 2. The Shrink Test
Purpose. Take a task that survived deletion and find the smallest version of it that still does the job.
When to use. Right after the 

Prompt 3: The Research Library (NotebookLM)
THE PURPOSE : You read a good AI article, nod along, close the tab, and two weeks later you can’t remember what it s

Prompt 1: The Information Audit (Claude)
THE PURPOSE : You subscribe to eight AI newsletters, follow forty accounts, and have a bookmarks folder called “AI Stuf

Prompt 2: The Monday Morning Briefing (Perplexity)
THE PURPOSE : You subscribe to five AI newsletters, follow thirty accounts, and still feel behind. You’re col

Prompt 4: The Tool Stack Reckoning (Claude)
THE PURPOSE : You have twelve AI tools bookmarked, four with active subscriptions, and you used maybe two of them la

Prompt 5: The FOMO Filter (Claude)
THE PURPOSE : A new AI tool drops. Or a new framework. Or a research paper everyone is talking about. Your first thought is “

Part 3: Create Your Context Files
The Checkbox Configuration Process
This is my favorite part of the build, and it’s where this system diverges from every other

Prompt 5: The Friday Close-Out Protocol
Pattern: Ritual Design Architecture: C (Stylist) | Format: Text with Examples
You are a composed organizational psycholo

Prompt 2: The Errand Compression Engine
Pattern: Constraint-Based Design Architecture: B (Structuralist) | Format: XML
<role>
You are a ruthless operations anal

Prompt 4: The Boundary Script Generator
Pattern: Implementation Intention Architecture: A (Reasoning Architect) | Format: XML
<role>
You are a direct executive 

Prompt 1: The Decision Friction Audit
Pattern: Structured Decomposition Architecture: A (Reasoning Architect) | Format: XML
<role>
You are a meticulous behavior

Prompt 3: The Active Recovery Architect
Pattern: Ritual Design Architecture: C (Stylist) | Format: Text with Examples
You are a contemplative performance coach 

Prompt 1: The Analog Commitment Architect
Pattern: Constraint-Based Design
Most digital systems fail because they remove friction. This prompt designs a paper-b

Prompt 3: The Past Failure Autopsy
Pattern: Root Cause Analysis
This isn’t your first attempt. Starting with “why did it fail before?” is more honest and more u

Prompt 4: The Weekly Integration Review
Pattern: Synthesis Ritual
This is the heartbeat of the system. Run it every week. It connects your analog record to Clau

Use Jan.ai or Ollama on your own machine. I tested it with Jan V3 4B through Jan.ai. If you're using Ollama, GPT-OSS and Kimi 2.5 both handle it well. Claude Pr

Prompt 1: The System Beneath the Event
Architecture: Structuralist | Format: XML
Use this after you’ve written your own causal chain. Let AI challenge your blin

Prompt 2: The Feedback Loop Validator
Architecture: Reasoning Architect | Format: Text with Thinking Block
Use this when you’ve sketched a loop but aren’t sure 

Prompt 3: The Leverage Point Ranker
Architecture: Stylist (Few-Shot) | Format: Comparison Table
Use this when you have multiple intervention ideas and need help

Prompt 5: The Boundary Expander
Architecture: Reasoning Architect | Format: Text with Thinking Block
Use this when your solutions keep creating new problems els

Prompt 1: Personal Information Architecture Audit
Format: Text | Best for: Assessing your current state before building
You are a meticulous information archite

Prompt 2: System of Record Architecture Design
Format: Text | Best for: Creating your personalized SoR blueprint after completing the audit
You are a strategic 

Prompt 3: System of Record Implementation and Optimization Coach
Format: Text | Best for: Ongoing guidance as you build and refine your SoR
You are an implement

Prompt 2: Build a Decision Journal From Meeting History
Format: Text | Best for: Executive teams, project retrospectives, strategic planning
You are a rigorous 

Prompt 4: Apply the Pre-Mortem Framework to Meeting Decisions
Format: Text | Best for: Strategic decisions, project launches, major initiatives
You are a strate

Prompt 5: Create Searchable Knowledge Assets From Meeting Archives
Format: Text | Best for: Quarterly reviews, project completions, knowledge management initiat

Prompt 1: Extract Tacit Knowledge From Meeting Transcripts
Format: Text | Best for: Leadership meetings, client calls, strategy sessions
You are a meticulous or

Prompt 3: Detect Communication Patterns and Team Dynamics
Format: Text | Best for: Team health assessments, leadership development, conflict prevention
You are 

Prompt 6: Generate After-Action Reviews From Project Meeting History
Format: Text | Best for: Project completions, quarterly retrospectives, team learning
You a

Prompt 3: The Sprint
Pattern: Constraint-first scheduling with failure prediction
For projects that make the EXECUTE list, this prompt compresses months of “I s

Prompt 5: The Freeze
Pattern: If-then rule generation with friction design
Clearing the backlog means nothing if new projects accumulate at the same rate. This 

Prompt 1: The Brain Dump
Pattern: Category-by-category enumeration, then pattern diagnosis
Most people underestimate how many projects are running in the backgr

Prompt 2: Strategic Agenda Generator
Pattern: Time-boxed structure with decision triggers
I'm facilitating a meeting and need an agenda that drives outcomes, no

Prompt 1: Pre-Meeting Intelligence Brief
Pattern: Stakeholder analysis with strategic positioning
You are a strategic advisor preparing an executive for a high-

Prompt 4: Follow-Up Documentation Engine
Pattern: Commitment extraction with accountability framework
I just finished a meeting and need documentation that conv

Prompt 5: Meeting Rescue Protocol
Pattern: Scenario planning with tactical interventions
I need phrases and tactics for meetings that go off the rails.
MY COMMO

Prompt 3: Objection Anticipation System
Pattern: Adversarial thinking with pre-built responses
I'm presenting a proposal and need to anticipate resistance befor

Prompt 1: Annual vision to quarterly outcomes - translate yearly goals into 12-week targets
THE PURPOSE : Annual goals fail because they lack urgency. A goal du

Prompt 2: Goal decomposition matrix - break quarterly goals into weekly deliverables
THE PURPOSE : Quarterly goals remain abstract until you know exactly what t

Prompt 3: Weekly execution rhythm builder - design your sustainable operating cadence
THE PURPOSE : Goals fail when they compete with daily chaos instead of int

Prompt 4: Capacity and energy audit - match ambition to realistic available resources
THE PURPOSE : Most quarterly plans fail because they assume unlimited capa

Prompt 5: Progress metrics dashboard - track leading indicators that predict success
THE PURPOSE : You cannot manage what you do not measure, but measuring ever

Prompt 6: Obstacle anticipation system - plan contingencies before disruptions arrive
THE PURPOSE : Every quarter contains surprises. Client emergencies, health

Prompt 8: Mid-quarter recalibration - adjust at week 6 without losing momentum
THE PURPOSE : Week 6 is the midpoint of your 12-week sprint. This prompt guides a

Prompt 7: Weekly review protocol - build the habit that compounds results
THE PURPOSE : Weekly review separates people who achieve goals from people who set the

Prompt 9: Quarter review and handoff - extract lessons and launch the next sprint
THE PURPOSE : The end of one quarter is the beginning of the next. This prompt

Prompt 1: Time Investment Advisor
You are a strategic time investment advisor. Help me create an allocation framework for my reclaimed hours that maximizes long

Prompt 2: High-Leverage Activity Identifier
You are a personal ROI analyst. Help me identify which activities in my professional life produce disproportionate r

Prompt 3: Time Defense System Builder
You are a time protection strategist. Help me build a comprehensive defense system that prevents my reclaimed hours from b

Prompt 4: Weekly Investment Plan Builder
You are a time portfolio manager. Help me create a recurring weekly structure that allocates my reclaimed hours to high

Prompt 5: 90-Day Compounding Calculator
You are a future-state strategist. Help me project and track what consistent investment of my reclaimed hours could prod

Prompt 2: Year-in-review pattern analyzer
THE PURPOSE : Most year-end reviews list accomplishments without extracting transferable insights.
This prompt forces 

Prompt 3: Priority stress test
THE PURPOSE : You likely have stated priorities that don’t match your revealed behavior. This prompt forces a reconciliation betw

Prompt 4: Decision backlog clearer
THE PURPOSE : Postponed decisions drain cognitive resources continuously. Research on decision fatigue shows that unresolved 

Prompt 5: 90-day execution architect
THE PURPOSE : Strategy without execution is just wishful thinking. This prompt converts your retreat insights into a 90-day

Prompt 1: Pre-retreat brain dump processor
THE PURPOSE : Your mind is cluttered with unfinished loops, half-formed ideas, and nagging concerns that will hijack 

Prompt 2: Compression ratio calculator - identify highest time savings potential
THE PURPOSE : Not all tasks compress equally. And most people waste their AI ex

Prompt 3: Parallel processing architect - design simultaneous workflows
THE PURPOSE : Most people work sequentially. They write, then edit, then format, then re

Prompt 4: Template engine builder - create once, deploy infinitely
THE PURPOSE : Every time you write an email from scratch, you’re burning time that could have

Prompt 5: Decision velocity accelerator - cut deliberation time
THE PURPOSE : Decisions consume hidden hours. And most people don’t even realize it’s happening.

4. The ‘KonMari’ Hybrid Methodologist
This prompt creates a personalized, step-by-step plan that fits your specific personality and goals.
Prompt: “Act as a mas

1. The ‘Strategic Renewal’ Architect
This prompt helps you design a micro-system for your worst clutter hotspot, focusing on proactive management instead of rea

2. The ‘Cognitive Ergonomics’ Designer
This prompt focuses on designing your physical workspace to minimize distraction and maximize deep work.
Prompt: “Act as 

3. The ‘Decision Fatigue’ Eliminator
This prompt turns AI into an objective coach to help you get through the hardest part of decluttering: making the decisions

5. The Digital Inventory Architect
This prompt helps you build a system to manage what you own, preventing future clutter and duplicate purchases.
Prompt: “I wa

1. The Revenue Impact Analyzer
Categorize every task by its actual contribution to revenue generation
<role>You are a business operations analyst specializing i

2. The Delegation Priority Matrix
Identify which tasks to delegate first for maximum time liberation
<role>You are a delegation strategist who helps experienced

3. The Task Elimination Audit
Identify activities that should cease entirely rather than be optimized
<role>You are a business efficiency consultant who special

4. The Energy-to-Revenue Alignment System
Map your natural energy patterns to revenue-generating activities for maximum effectiveness
<role>You are a performanc

Prompt 1: The Monday Energy Audit
Identify exactly what drains your Monday energy and design alternatives
<role>
You are a workplace effectiveness consultant wh

Prompt 2: The Week Architecture System
Design your entire week to make Monday purposeful rather than punishing
<role>
You are a time architecture specialist who

Prompt 3: The Sunday Preparation Protocol
Eliminate Sunday night dread by creating strategic momentum into Monday
<role>
You are a transition specialist who des

Prompt 4: The Engagement Pattern Mapper
Understand why you’re disengaged and design specific remedies
<role>
You are an organizational psychologist who analyzes

Prompt 1: The Personal Energy Mapper
Identify your natural productivity patterns to schedule work when you’re mentally sharp
You are a productivity analyst spec

Prompt 2: The Task Batching Strategist
Group similar work to eliminate mental overhead from constant context-switching
You are a workflow optimization specialis

Prompt 3: The Context-Switch Eliminator
Create protective boundaries around focus work to prevent productivity destruction
You are a focus protection specialist

Prompt 4: The Weekly Block Designer
Build a sustainable schedule that balances focused work, collaboration, and adaptive capacity
You are a schedule architectur

Prompt 1: The Portfolio Energy Mapper
Map your energy requirements across different income streams to match tasks with cognitive capacity
<role>You are a perfor

Prompt 2: The Strategic Context Switch Minimizer
Reduce the cognitive tax of managing multiple unrelated businesses simultaneously
<role>You are an operations c

Prompt 3: The Income-Weighted Priority System
Make rational decisions about competing demands based on strategic portfolio value
<role>You are a business strate

Prompt 4: The Integration Point Optimizer
Find and exploit synergies between seemingly unrelated income streams
<role>You are an innovation strategist who ident

Prompt 5: The Sustainable Week Architect
Design realistic weekly structures that honor human limits while maximizing portfolio performance
<role>You are a susta

Act as an expert [DOCUMENT TYPE - e.g., 'grant proposal writer']. I need to write a [SPECIFIC DOCUMENT] for [AUDIENCE]. The key objective is to [DESIRED OUTCOME

I want to collapse the timeline for [SPECIFIC GOAL/PROJECT] from [current timeline] to [desired timeline].
In the reality where I completed this successfully ah

I waste [X HOURS] per week on [HOUSEHOLD/ADMIN TASKS]. In the reality where my life runs smoothly with minimal effort:
- What systems automatically handle repet

I am a [YOUR ROLE] and need to quickly learn [SPECIFIC SKILL]. My goal: become proficient enough to use this professionally within 2 weeks, spending only 45 min

Act as a world-class strategy consultant. I need to become knowledgeable on [INSERT TOPIC/INDUSTRY] in the next 30 minutes. Generate a comprehensive executive b

Act as a seasoned productivity strategist. Here are my current projects and tasks: [PASTE YOUR TO-DO LIST].
In the reality where I achieved maximum impact with 

Act as a process improvement specialist. Here's a workflow my team uses: [DESCRIBE MULTI-STEP PROCESS].
In the compressed timeline where this workflow was optim

Act as a master teacher using the Feynman Technique. My goal: deeply understand [COMPLEX TOPIC].
In the reality where I truly mastered this concept:
- How would

5. The “End of Monday” Wins Tracker
Create a simple “Monday Wins” journal template for me. The template should have three sections:
1. “Accomplishments”: A plac

1. The Sunday Scaries Neutralizer
<role>You are an executive coach specializing in anxiety management and strategic preparation. Your approach is practical and 

2. The Monday Victory Planner
I want to design my “perfect” Monday. My goal is to feel accomplished and in control, not overwhelmed. Based on my priorities belo

3. The Energy Optimization Assistant
Act as a performance coach. Design an energy management plan for my Monday. My energy is typically [low in the morning, hig

4. The Proactive Communication Strategist
I need to send a critical Monday morning email to my team about [describe the topic, e.g., a new project, a shift in p

Act as an Operations Architect. Your mission is to document your business operations into a clear AI Process Playbook. This playbook must be detailed enough for

Prompt 1: The Commitment Architect
You are a behavioral economics expert specializing in pre-commitment strategies. Help me design irreversible Q4 commitments t

Prompt 2: The Social Pressure Engine
You are a social accountability strategist. Design a Q4 public commitment system that creates positive pressure without ris

Prompt 3: The Automation Framework
Act as an automation architect specializing in consistency systems. Create Q4 automation chains that maintain my momentum wit

1. The Failure-Proof Habit Designer
Create habits so resilient they survive vacations, crises, and complete lack of motivation
You are a behavioral resilience e

2. The Activation Energy Eliminator
Remove every microscopic barrier between you and action
You are a behavioral physics expert who minimizes activation energy 

3. The Choice Architecture System
Pre-decide everything possible so your brain can focus on what matters
You are a decision scientist who designs choice archite

4. The Momentum Chain Builder
Attach new behaviors to unbreakable existing patterns
You are a habit-linking specialist who builds behavioral chains by connectin

5. The Reality-Based Review System
Track what actually matters in under 3 minutes per week
You are a measurement minimalist who designs tracking systems that pr

6. The 12-Week Transformation Engine
Achieve annual goals in one quarter using focused sprints and strategic urgency
Tool needed: Calendar for sprint planning
Y

Prompt 1: The Time-Drain Detective
What this does: Analyzes your entire workweek to identify tasks with the highest automation ROI. Creates a prioritized action

Prompt 3: The Communication Accelerator
What this does: Audits all your communication channels to build an AI-powered response system that maintains your authen

Prompt 4: The Decision Engine
What this does: Maps your decision-making patterns and builds AI-assisted frameworks for faster, more consistent, data-driven choi

Prompt 6: The 30-Day Implementation Roadmap
What this does: Converts your audit results into a day-by-day implementation plan that ensures successful adoption w

Prompt 2: The Meeting Multiplier
What this does: Creates a complete meeting automation system covering preparation, participation, and follow-up. Reduces meetin

3. The Inbox Zero Architect
My email inbox is out of control and it's affecting my ability to respond to important messages. Design a sustainable email manageme

4. The Weekly Reset Protocol
I need a simple weekly planning system that keeps me organized without becoming another time-consuming task to manage.
MY WEEKLY RE

2. The Task Triage Master
I'm overwhelmed by everything I need to do. Act as my task strategist and help me create order from chaos.
CURRENT SITUATION:
[Paste y

1. The Personal Organization Assessment
You are my virtual organizing consultant. I need to create a personalized system that actually works for my life, not ag

Prompt: I am a [Your Role] trying to organize my day. My three main goals this week are: [Goal 1], [Goal 2], and [Goal 3]. My to-do list for today is: [List of 

The Anti-Procrastination "Eat That Frog" Prompt:
I struggle with procrastination on important tasks. Help me implement "Eat That Frog":
TASKS I'VE BEEN AVOIDING

The Energy-Optimized Time Blocking Prompt:
Create a time-blocked schedule that matches my energy patterns:
MY ENERGY MAP: [When you're most/least focused throug

"I've been successfully using [PRIMARY METHOD] for [TIME PERIOD]. Now I want to integrate elements of [SECONDARY METHOD] to handle [SPECIFIC CHALLENGE]. Create 

First, Find Your Productivity Profile:
I need help choosing the right productivity system for my specific situation. Here's my context:
WORK ENVIRONMENT: [Descr

The Ivy Lee Power-Focus Prompt:
Help me implement the Ivy Lee Method. From these potential tasks: [LIST ALL POSSIBILITIES], help me:
1. Select exactly 6 tasks f

The 80/20 Analysis Prompt:
Help me find my productivity sweet spot using the Pareto Principle:
MY CURRENT ACTIVITIES: [List work tasks, responsibilities, and ti

The Getting Things Done Brain-Dump Prompt:
I want to implement GTD and clear my mental clutter. Help me process everything in my head:
BRAIN DUMP: [List literal

The Eisenhower Matrix Mastery Prompt:
I want to implement the Eisenhower Matrix properly. My current tasks: [PASTE COMPLETE TASK LIST]
Categorize each task and 

POV: Senior business process consultant with 15+ years optimizing workflows and 3+ years implementing AI solutions across Fortune 500 companies. You specialize 

Act as my strategic business advisor. I'm feeling overwhelmed by my task list and avoiding everything because I can't decide what's actually important.
Current 

Let's create specific implementation intentions for my procrastinated task: [specific task].
Walk me through this step-by-step:
1. First, analyze why I might be

I have [specific task/project] that I keep avoiding. Please help me by:
1. Breaking this into 5 micro-tasks that each take 15 minutes or less
2. Identifying whi

Design a personalized accountability system for my procrastination challenges.
My work style:
- [How you prefer to receive feedback - gentle/direct]
- [Your dai

I need help reframing my relationship with this avoided task: [specific task/project].
My current negative thoughts about it: [list your resistance, fears, or n

I want to understand my procrastination triggers. Here are three recent examples where I delayed important work:
Example 1: [Date, task, what I did instead, how

All-in-One Template
You are an expert productivity system designer with 20 years of experience optimizing weekly schedules for high-performers. Create an "Ideal

You are a productivity systems designer specializing in cognitive energy management for executives. Create an ideal week blueprint based on my parameters:
[ENER

For Creative Professionals with Project-Based Work
You are a cognitive energy specialist who helps creative professionals design ideal work weeks. Create a cust

For Parents Balancing Work and Family Demands
You are a life design specialist who helps busy parents create realistic ideal weeks. Design an optimized week bas

You are an expert productivity system designer with 20 years of experience optimizing weekly schedules for high-performers.
Trigger: Begin by asking me targeted

The Reactive-to-Proactive Converter
You are a calendar psychologist specializing in transforming reactive schedules into proactive designs. Analyze my current w

The Weekly Friction Detector
You are a systems optimization specialist analyzing friction points in weekly schedules. Based on my current ideal week template an

"I don't have enough control over my schedule for this to work." Use this prompt variation: "Create an ideal week blueprint where I only control 40% of my time,

You are an expert in personal information architecture and digital organization with 20 years of experience creating retrieval-focused systems. Design a compreh

You are a personal information architect specializing in creating intuitive document systems. Design a comprehensive organization system for my important person

You are a business operations consultant who creates efficient information systems. Design an organizational framework for my small business:
[DOCUMENTS]: Clien

You are an information retrieval architect who creates systems that transcend specific tools or platforms. Design a universal finding system:
[INFORMATION TYPES

"I start organizing but never finish the project." This system is designed for incremental implementation. Add this parameter: "[IMPLEMENTATION]: Need a progres

Master Template
You are an expert cognitive load analyst with 20 years of experience helping people identify and offload mental burden. Create a comprehensive m

For Overloaded Professionals
You are a cognitive load specialist for high-performing professionals. Create a mental bandwidth recovery system based on my specif

For Overwhelmed Parents
You are a cognitive load specialist for busy parents managing family logistics. Create a mental bandwidth recovery system based on my sp

For Creative Professionals
You are a cognitive load specialist for creative professionals who need maximum mental bandwidth. Create a system based on my pattern

You are an expert cognitive load analyst with 20 years of experience helping people identify and offload mental burden. Create a comprehensive mental load mappi

The Progressive Offloading System
You are a cognitive offloading specialist who helps people gradually delegate mental load to AI. Create a progressive bandwidt

The Mental Loop Detector
You are a cognitive pattern analyst specializing in identifying hidden mental loops. Help me discover unconscious mental load:
Based on

"My mental load is necessary—these are things I need to keep track of." Use this prompt modification: "Design a cognitive system where AI handles the tracking a

Prompt 2: Concept Authoring & Cross-Link Agent
Format: Agentic or Text | Best for: Converting raw notes into conformant, linked concept files that build your pe

Prompt 3: Standing-Query & Synthesis Agent
Format: Agentic (reasons over your bundle) | Best for: Turning your finished bundle from storage into an always-on an

Prompt 1: Personal OKF Bundle Architect & Context Audit
Format: Agentic (point at your files) or Text | Best for: Turning scattered notes into a conformant dire